Purchasing
and Stock Control
Menumark stock control is based upon two main
conceptual foundations - its structure as a set of locations and
its treatment of commodities and recipes. A virtually unlimited
number of locations may be set up, each one independent of the others.
Any location can accept goods in, hold stock and issue goods out.
Stocktakes, the production of recipe items and the supply/sale of
products can all be undertaken at any location. The revenue for
a location can be set against its provisions cost to calculate a
gross profit margin for the location. In all of these activities
the goods under consideration can be either raw materials or finished
products - Menumark will cope equally with either.
Menumark incorporates major developments in respect
of goods ordering. The package permits minimum and maximum stock
levels for each location along with a source of supply for that
location. Where the source is internal (a main store, for instance)
a stock requisition can be generated. For external items, orders
for suppliers are produced. In both cases, the calculated figures
can be adjusted by the operator for rounding off or to take account
of other influences and the order/requisition can be printed. The
formatting of the printed document can be configured to match existing
official stationery.
As an alternative method of generating requisitions
and orders, Menumark allows any previous requisition/order to be
used as a basis for a new one by saving it as a Template. The template
is subsequently retrieved from disk, adjusted as necessary and re-issued
under the new date. Clearly this is a major time saver where regular
orders do not change much.
Orders and requisitions are held on disk until
the goods are received/transferred. The transaction can then be
finalised with a minimum of keystrokes. The record is retrieved
from disk and may be processed in its entirety or, if short delivered,
may be adjusted to reflect actual goods received. Prices may be
adjusted as part of this procedure. Outstanding items may be left
on back order or cancelled according to preference.
Datasym have developed software to enable the
optional use of hand-held units in Stores areas. Stocktakes can
be carried out using this device with items usually being identified
by their barcodes. Once the stocktake is complete, data is transferred
directly back to the main system without any re-keying of data.
The full range of Menumark stock reports are available once communications
are completed.
The Menumark Audit Trail allows reports
to be taken over any period as specified by the operator. In addition
to a whole range of reports on goods received, stores issues, transfers
and stockholdings Menumark also offers product histories showing
purchases of an item over a period and supplier histories showing
all transactions with a given supplier over a period.
Stock Reports
Sales Reports
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